Deputy City Manager

Job Title: Deputy City Manager

Category: Full Time, Exempt

Base Salary:  Dependent on qualifications.

Summary:

This position focuses on administering and managing special projects and strategic initiatives as directed by the City Manager as well as serving, as assigned, as the City Manager's representative to community groups, organizations, employees, and officials. Provides direct support to the City Manager to assist in the development and implementation of goals, objectives, policy recommendations and various administrative responsibilities to include managing special work teams, policy research, coordinating intergovernmental relations, and coordinating and authoring major communications requiring interdepartmental input. Position also interacts with City Council members on matters pertaining to City business and assists the City Manager in responding to inquiries from the public, preparing reports and other duties related to the City Council.

Supervision:

Work is performed with independence under general supervision of the City Manager. Incumbent works closely with the City Manager on a day-to-day basis and exercises independent judgment in a wide variety of situations. Incumbent prioritizes and performs work in accordance with standard practices and previous training, with substantial responsibility. Incumbent is expected to solve problems by adapting methods or interpreting instructions.  Incumbent has access to confidential information concerning all matters of the City. Incumbent is required to work outside of normal business hours year-round, prior to and after normal business hours, to attend meetings.  Position oversees Public Information Officer Consultant and coordinates with the City Manager and staff on all public outreach/communication efforts. Utilized as a resource for managerial staff with the expectation that they coordinate with this position to report back on various items to the City Manager.

Essential Duties and Responsibilities:

1. Responsible for providing an adept level of administrative staff assistance to the City Manager in support of their work with the City Council, members of the public, community groups, governmental agencies, and senior City staff.

2. Manage Strategic Initiatives and Special Projects as directed by the City Manager at all project phases, including project conceptualization, planning, community input, professional services selection and contracting, implementation and closeout.

3. Serve as the City Manager's representative to community groups and organizations. Represent the City Manager through attendance at community meetings; following up on key issues; presenting on City policies and projects; and negotiating, managing and developing agreements and cooperative activities with community partners as assigned.

4. Assist the City Manager in performing various duties including responding to and resolving difficult and sensitive citizen inquiries and complaints; authorizing and coordinating staff efforts for major external and internal communications; working with City Council members on specific concerns and issues; and major projects with departments.

5. Conduct, research and develop recommendations on City operating policies and procedures, programs, services, organizational structure and other administrative issues; observe program operations; analyze findings and implications; prepare and present staff reports and other correspondence. Work in collaboration with Human Resources to develop and implement a performance management system.

6. Maintain and enhance professional knowledge and skills via self-managed professional development; stay current on trends and innovations in the fields of public relations and public administration.  Work with staff to develop, through essential training, similar skills with the goal of building a Keys-wide reputation for customer support and personable, responsive, and friendly public interactions

7. Participate in emergency response and related planning activities as assigned by the City Manager.

8. Assists in the annual budget process, as well as developing long-term five-year budget goals and initiatives; administers department budget, programs and activities. Coordinates and assists other departments in the preparation of the City's Annual Budget, Capital Improvement Program, and State and Federal Legislative Priorities and lobbying efforts.

9. In coordination with appropriate department heads, develop community outreach strategies for effective public input on City projects.

10. Performs other duties as assigned by the City Manager, including being assigned by the City Manager to function as the Acting City Manager in their absence.  Plans, directs, and administers projects and programs as directed by the City Manager.

11. Ensures that the City functions within his/her purview comply with all applicable local, state, and federal law and regulations. Develops long and short-term strategies to improve City programs designed to meet the needs of the City’s residents, businesses and staff.

12. Attends City of Marathon council and other appropriate meetings making presentations and provides input as necessary.  Represents the City in dealing with residents, other governmental entities and outside agencies as appropriate. Screens citizen complaints and problems and address these issues whenever possible.

13. Acts as City Manager in his/her absence.

14. Performs other duties as assigned.

Education and/or Experience:

A bachelor’s degree or higher in Public or Business Administration, Public Affairs, or related field; five (5) years responsible professional government management experience.

Administrative Skills and/or Knowledge:

Knowledge of principles and practices of municipal government administration; knowledge of effective administrative techniques; knowledge, and ability to establish and maintain effective working relationships with elected officials, employees, department heads, City Manager, and representatives of other governmental units.  Proficient level computer skills.

 Miscellaneous:                                                                                                                                                                                                                                                                                      Possession of a valid State of Florida driver's license. 

Successful applicants must undergo a drug test, driver’s license, and criminal history check. The City of Marathon is an Equal Opportunity Employer (E.O.E) and a Drug Free Workplace. Veteran’s preference given.

Email application, resume, proof of education, and/or other pertinent documents, and three letters of recommendation to HR@ci.marathon.fl.us or fax to 305-289-4143. Applications may also be mailed or dropped off at City of Marathon, 9805 Overseas Highway, Marathon, FL 33050.